Terms & Conditions for the hire of College Facilities

General
The College is normally prepared to let its rooms for use by all types of commercial activity but reserves the right to refuse any application.
The College reserves the right to determine and vary the location of the accommodation or any part thereof at its judgement both before and during the period of hire.
Representatives and officers of the College have the right to have access to all the premises throughout the period of hire.    
In the event of cancellation, if it less than 7 days until the hire, 50% of the charge for the accommodation will apply. In the event of cancellation, if less than 48 hours but more than 24 hours 50% of the charge for catering will also apply. In the event of cancellation, if less than 24 hours 100% of the charge for catering will also apply. If an invidulator is booked the full cost will apply even if the event is cancelled.

Duties of the Hirer
Activities by the hirer that present possible hazards to their clients, eg. dancing, sport activities, etc. must provide the Commercial Services Manager with a risk assessment before the event takes place.
Activities must be properly supervised by the Hirer, who shall pay for any damage that can be reasonably considered to have been caused during the period of hire.
A copy of the evacuation procedures is provided by the Commercial Services Manager & it is the hirer's responsibility to make all the hirer's clients aware of the procedure at the beginning of the event, which must be followed at all times.
First aid boxes are in all buildings, and the Hirer must familiarise themselves with the exact location of these boxes.
College furniture or fixtures must not be moved, or in any way interfered with except with the previous written approval of the College.  College equipment, including electrical equipment, must not be used except with previous written approval of the College. Full reimbursement must be made by the Hirer for any damage to, or loss of, College property, furniture and equipment.
Copyright work or works, musical, literary or dramatic must not be performed without the consent of the owner of the copyright. Hirer must, comply with the rules of the Performing Rights Society Ltd. The Hirer will be liable for any infringement of copyright or performing right occurring during the period of hire and shall indemnify the College in respect of all actions, costs, claims and demands arising out of any breach of copyright as defined in the Copyright Act 1989.
Intoxicating liquor must not be sold, supplied or consumed on, or brought into the College premises or any part thereof except with previous written approval from the College.
Gambling is not permitted.

  Commercial Evacuation Plan (46.52 kB)

Safety precautions
All portable appliances brought to the College for use, need to be PAT tested and certificates showing this, must be provided.
The maximum capacity approved at the time of booking for a particular function must not be exceeded.
Emergency and other exits must not be blocked. There must be no interference with fire precautions of any kind.  Please ensure groups are aware of fire exits and procedures.
At the request of the College, the Hirer must provide, and be responsible for stewards to control the admission of persons, to assist in maintaining orderly behaviour during the period of hire, to assist in the vacation of the accommodation at the end of the period of hire. The organiser of such stewards must maintain contact with the College Commercial Services Manager or his representative during the period of hire. Prior to commencement of the hire, a number of stewards may be required to form a team to be briefed regarding fire precautions.
Smoking is not permitted except in the areas specifically allocated for this purpose.
I hereby take responsibility for the health and safety of all persons attending the event stated here at Runshaw College.

Liability
The hirer must provide the College with an up to date copy of their public liability insurance certificate, before the event.
Any property of any description brought to the College is done so at the sole risk of the person or persons bringing it; the College shall in no circumstances be responsible for any damage, whatever the cause, done to any property so brought, or for its safe custody.
Insofar as is allowed by United Kingdom statute, the College hereby excludes liability in respect of any injury, damage or loss whatsoever sustained by the Hirer and/or any person or persons howsoever caused.
In the event of any claim being made by any person or persons whatsoever in respect of any injury, damage or loss which may have been sustained or incurred by such persons while in the accommodation during any period of hire, and in the event of any claim being made by any person in respect of any injury, damage or loss which they may have sustained or incurred in the accommodation arising out of the function for which the accommodation has been allotted (including the parking of any motor vehicles by the persons booking the accommodation, their agents or anyone authorised or permitted to enter the accommodation); the Hirer alone shall be responsible and shall indemnify the College in respect of such claims provided always that the Hirer shall not be liable for death or personal injury caused by the negligence of the College.